Putting your Information into Evernote Part 4 – Email

The final method I will write about for getting information into Evernote is via email.  Putting email messages into Evernote that have some useful details on your research helps you put all of your information into one place, making it easier to find.  Say, for example, you are doing research with someone who sends you something they found.   All you have to do is forward the email to a special Evernote address and it will show up in your Evernote the next time you sync.

Your Evernote Email Address

Every Evernote account has an email address that accepts new notes.  The address will be your user ID followed by a random number to keep it away from spammers.  Here is how to find your address:

  1. Go to Evernote.com.
  2. Log in to your account via “WEB SIGN IN” in the upper right.
  3. Click on Settings in the upper right.
  4. You will now see your account information.  Towards the bottom will be the section “Emailing to Evernote”, containing your email address.
  5. Save this address in your address book program for easy access.

Email address display

Sending Email to Evernote

To put an email message in Evernote, just forward it to the address you found in the previous section.  It will show up in Evernote Web right away and in Evernote on your computer or smartphone the next time you sync.

You can do more than just forward a message, though.  When you send the message you can tell Evernote which notebook to put it in and what tags it should have.  You do this by putting keywords in the subject line.  To specify the notebook, put an @ before the notebook name, and to set a tag put a # before the tag name.  You do not have to worry about spaces if your notebook name or tag contains them. Make sure they already exist, though, as Evernote will not create them this way.
Email going to Evernote

In the example above, a new noted called “Fwd: Orangeville” will be created in the Genealogy notebook with tags “new york” and “nichols” as seen here:

Header of note entered via email

Now if you are looking for everything you have on Orangeville, New York, or the Nichols you will be able find it all in one place.

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